Reception/Facilities Manager

  • Full Time

The What

We are seeking an energetic, warm and inviting person with exceptional interpersonal skills to support our team and be the face of our front office. You should be great with people, have barista level coffee making capabilities, Trevor Noah’s sense of humour and be able to cope with constantly changing priorities in a very dynamic environment.

Requirements

Reception

  • Managing the Bryanston office reception area efficiently in terms of incoming calls as well as visitor welcome and facilitation
  • Assist with welcoming and facilitating all new employees throughout their Induction
  • Management of deliveries, both incoming and outbound

Admin

  • Manage the meeting rooms
  • Assist with the maintenance of electronic and written communication such as memos, reports, presentations
  • Assist with ad-hoc administrative tasks including content loading and high-level quality assurance
  • Assist with the administration of training initiatives

Facilities and events

  • Maintain the condition of the office and arrange for necessary repairs with external service providers where needed
  • Manage the purchase and inventory of consumables including stationery and groceries
  • Assist with the management of all the cleaning staff in terms of timekeeping and quality checks
  • Managing the invoicing relating to the office management and ensuring payments are timeously processed
  • Inspect and maintain the condition of the facilities before and after meetings as well as at regular intervals
  • Assist with employee engagement events. This includes, but is not limited to socials, team-building, year-end functions and any other events as required
  • Ensure the acknowledgement of employee milestones (anniversaries, birthdays) as well as personal events like weddings and births
  • Assist with any other company events as well as catering and hosting

Executive / Operations Support

  • Support senior executives on an as-needed basis, with correspondence, travel arrangements and calendar management
  • Assist with adhoc administrative tasks

Candidate Requirements

  • Self-motivated and positive individual
  • Organised and efficient
  • High level of attention to detail
  • Well spoken, excellent written and verbal skill
  • Strong interpersonal skills
  • Relevant office management or administration qualification advantageous
  • High Degree of Computer Literacy
  • 2+ Years relevant experience

Why us?

  • Free staff lunch – yep, every single day
  • Amazing coffee
  • Passionate and friendly working environment
  • Competitive remuneration





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